NTAK changes and new information...

The first NTAK RMS conference took place today, 29 September 2022, revealing new information about NTAK reporting! We have brought it together in a few short points to keep you informed of the latest developments.

NTAK registration

It remains mandatory for every hospitality establishment to register with NTAK, but reporting only becomes mandatory from 1 January 2023 for establishments with the following TEÁOR codes:

• restaurant, TEÁOR '08: 5610, restaurants and mobile food service activities;
• snack bar, TEÁOR '08: 5610, restaurants and mobile food service activities;
• pastry shop, TEÁOR '08: 5610, restaurants and mobile food service activities;
• café or establishment specialising in non-alcoholic drinks, TEÁOR '08: 5630, beverage serving activities;
• drinks establishment or bar, TEÁOR '08: 5630, beverage serving activities;
• music and dance venue, TEÁOR '08: 5630, beverage serving activities;
• fast-food restaurant, TEÁOR '08: 5610, restaurants and mobile food service activities;
• temporary hospitality establishment, TEÁOR '08: 5610, restaurants and mobile food service activities.

You can start reporting voluntarily before January. We recommend that every restaurant start transmitting data by November at the latest to leave time for any corrections. There will certainly be no time to find software in early January, and according to the conference, there will be no grace period for switching over.

Reporting times and required data

Earlier communications suggested that all order data could be sent in one batch to simplify the connection. However, according to the new information, statistical data must now be sent immediately after an order is taken. The only exception is a technical problem at the restaurant that prevents transmission until later.

Mandatory order data:

• Order start and end times, showing how long guests stayed for dine-in service,
• Payment methods and amounts, separately for bank or SZÉP cards, cash, vouchers and combinations of these,
• Business date, meaning the day the order took place,
• Dine-in, takeaway or delivery,
• Ordered items:

• Item names,
• Main category and subcategory as specified by NTAK,
• VAT content,
• Gross price,
• Quantity, unit and unit of measurement,
• Time ordered, meaning when the product was added to the basket,

You must also send the service charge, packaging and delivery fees, any discount and its amount, and the VAT content of every item listed here. Everyone must specify each item's main category and subcategory; these fields cannot be left blank.

If an order is changed or cancelled after submission, NTAK must be notified of that too!

Important! Use restaurant software that compiles and sends this data to NTAK automatically. Doing it manually is simply not feasible. Here is software that handles reporting for you: www.orsys.hu

Daily closing

A daily closing report must be sent every day, even if the restaurant was closed. In such cases, the restaurant software must report that it was closed on the business date or that it was open but had no sales. The daily closing report must also include the venue's opening and closing times. Municipalities can access these data too and check the restaurant's opening hours.

It is important to use restaurant software that can send daily closing reports while the restaurant is closed, otherwise you will breach the daily reporting obligation. Orsys software does this automatically in the cloud. It checks whether the POS application was used that day and, if not, submits the closing report. Without software of this kind, complying with the regulation is almost impossible!

The restaurant's responsibility

Daily reporting is a legal obligation, so the restaurant is responsible for providing a reliable internet connection and technical setup. It must use restaurant software capable of transmitting data with transmission verified by NTAK. Pay close attention to these requirements, otherwise the establishment may be fined for breaching its legal obligations.

The restaurant must also make sure its NTAK registration is complete and activate the software connection. Owners must complete a fairly complicated certificate-generation process. We will soon publish a detailed article explaining registration and certificate generation step by step. Subscribe to our newsletter beside this article and we will send it as soon as it is ready!

Several counters and POS terminals at one location

Multiple computers and connections cannot be distinguished within a single hospitality establishment, so you need restaurant software that can synchronise these data and send them together.

NAV and NTAK

The speakers specifically emphasised that NAV and NTAK data must match. We therefore ask every restaurant owner to choose software that supports automatic cash register communication and NTAK reporting to prevent accidental human error.

What can a restaurant do?

Use reliable restaurant software that makes every part of your work easier, whether NTAK data synchronisation or a cash register connection. While updating Orsys Restaurant Software, we remain in constant contact with NTAK staff so that everything is ready for our partners when the switch takes place. We automate every process we can so that using our software creates no extra tasks.

Visit our website, where we explain in detail how the software works, and request free demo access to try it yourself. Sign up for a software trial and a demonstration by our colleagues here: www.orsys.hu/jelentkezes

IMPORTANT: There is no need to spend millions on additional equipment and software. We developed the software recommended above to run smoothly even on a HUF 70,000 tablet. If the internet fails, it switches to offline mode until the problem is resolved.

If you have questions, contact us at info@orsys.hu or by phone.

If you find our articles useful, subscribe to our newsletter for immediate updates so you do not miss anything. Please also share this article with people who may need it.

‍